MachineKeep helps mobile mechanics and workshops track customers, machines, services, repairs, parts reference, and parts on order from one shared workspace.
Use it from your phone on-site or your laptop in the office. Invite your team so each person has their own secure login.
How it works
No training required. No IT department. Just open it on your device and start logging.
Track your own fleet, your customers' fleets, or both. Create customer profiles only when you need customer-level separation and reporting.
Add each machine with make, model, serial number, service intervals, and the exact oils and filters it takes.
Log services and repairs on the spot, track parts on order, and keep the whole crew on the same data — from any device, on-site.
Features
Clear screens for daily workshop jobs: customer records, fleet assets, service jobs, repair jobs, parts reference, parts ordering, and finished logs.
Run a customer-based workshop workflow, an internal fleet workflow, or both from the same workspace.
Log jobs on the spot with parts used, readings, photos, and your signature. Full history for every machine.
Invite links let each mechanic use their own account on the same workshop database — email and password or Google.
Store the exact oil type, filter part numbers, and quantities for every machine. No more looking it up at the counter.
Track what's been ordered, what's arrived, and what's still outstanding — across your workspace, customers, and machines.
Verified email, password reset, and optional Google — built for real workshop access, not toy demos.
Full service and repair history for every machine. Know exactly what was done, when, and what it cost.
Use it on your phone on-site, your tablet in the ute, or your laptop in the office.
No signal at the job? No problem. MachineKeep works offline and syncs automatically when you're back in range.
Inside the app
Here are real screens from MachineKeep, with private details blurred. The goal is simple: make the work easy to read and fast to update.
The dashboard shows open services, repairs, parts to order, parts on order, customers, assets, and low stock without digging through spreadsheets.
Keep loaders, excavators, trucks, and other plant in one list with meter readings, service status, repair status, and quick actions for new jobs.
Start a repair from the job list or directly from an asset, then track open repair jobs until they move into the repair log.
Store part numbers and quantities against each asset so anyone in the workshop can find the correct parts quickly.
Start a service from an asset, keep open jobs visible, and move finished work into the service log when it is done.
See what has been ordered, which job it belongs to, who supplied it, and whether it has arrived yet.
Built for you
MachineKeep was built by a mechanic who got tired of tracking customers' machines across spreadsheets, notebooks, and memory. Every feature exists because it was a real problem on a real job — not something designed by a software company guessing at what mechanics need.
“I built this because nothing else existed that worked the way I work. Now I can pull up any machine's full history in 10 seconds, on-site, from my phone.
Pricing
Start with the base workshop plan. Customers and assets are unlimited. Add extra user logins only when more people need their own account.
No card to start. Try it first, then subscribe from Pricing when you are ready.
Coming soon
We will soon be releasing a new plan option that includes an Operator login role.
Checklists keyed to asset type — complete inspections with pass / fail before the shift.
Flag problems in the field with severity, notes, and photos so maintenance is notified straight away.
Operator access will include
Get 7 days free in the app (no card), then subscribe when you are ready — set up your workshop, invite the crew, and keep every machine's story in one place.
Start your free trial now →🇦🇺 Built in Australia · Australian support · Your data stays yours
